Project Controls Assistant Job in Middlesbrough. Apply for the latest Middlesbrough jobs in Accounting/Financial/Insurance in West Hartlepool, County Durham, United Kingdom.
Project Controls Assistant Job in Middlesbrough
Job Description
We are currently looking for a Project Controls Assistant to be based at Hartlepool Power station on a temporary contract for 1 year.
Primary Job Responsibilities will include:
Carry out common office admin duties and manage document control activities to deliver an effective, customer focussed service.
Accountabilities
• Deliver a quality document control service, so that delivery is consistently to scope, time, cost and quality and in line with company, customer and project expectations
• Determine and set up local filing structures for projects so that the systems used comply with procedures, meet client requirements and are compatible with effective delivery of the project. Note however, given the nature of this particular project local working guidelines will need to be implemented.
• Ensure correct flow of office procedures and support site team.
Work Requirements
• Coordinate all activities related to the document control procedure, including technical documents & drawings.
• Input document data into standard registers ensuring that the information is accurate and up to date.
• Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure.
• Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer and suppliers.
• Archive, retrieve and store documentation adhering to company standards and policies (where required).
• Assist with quality checks and audits of document databases, identifying and correcting any anomalies.
• General document control activities such as photocopying, scanning, quality checking of metadata and documents.
• Act as focal point for all team document management matters.
• Prepare, organise and store information documents in paper and digital form
• Deal with queries on the phone and emails
• Manage diaries, schedules and meetings
• Arrange travel and accommodation
• Input time sheet data into time management system
Skills, Knowledge and Special Attributes Needed for this Position:
Essential:
• Substantial relevant experience, typically equivalent to at least 3 years’ experience in a document control or admin related role.
• Capable of managing own work and working under pressure.
Nature of Problems and Solving them:
• Enhances and improves systems, procedures and processes on a routine basis to improve the delivery from the project team.
• Addresses and resolves any functional issues within a project where the project team need support, through use of technical capability, experience and judgement, applying own or colleagues’ skills, liaising with IT, or generating innovative solutions as appropriate.
Essential Requirements:
• Minimum 3 years’ experience of document control activities or admin in a highly regulated industry.
• This role requires the incumbent to be able to develop & update technical reports (Excel & Word) and databases for the control of project information / documentation.
• Ability to keep clear and accurate records and reports
• Ability to use computer and rapidly input data and retrieve records and information
• Ability to manage a given list of tasks
• Ability to work well either alone or as part of a team
• Good writing, analytical and problem-solving skills
• Ability to follow oral and written instructions
• Ability to handle situations and problems
• Know when to ask for help and guidance
Preferred Requirements:
• Experience of document control function within the Nuclear Industry (ideally EDF).
Experience Required:
• Working within a regulated and quality assured system.
• Experience of working within multi disciplinary project team.
• Ability to effectively communicate with variety of team members and stakeholders.
Security clearance:
• Due to the nature of work to be undertaken, applicants will be required to meet CTC or SC level of security clearance
Location: Middlesbrough
Category: Accounting/Financial/Insurance
Job Title: Project Controls Assistant
Salary: £16 – £20/hour
Benefits: Full Time
Job Type: Contract, Full Time
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