Administrator Job in W12, College Park and Old Oak, Greater London. Apply for the latest W12, College Park and Old Oak, Greater London jobs in Administration in College Park and Old Oak, Greater London, United Kingdom.
Administrator Job in W12, College Park and Old Oak, Greater London
Job Description
Your World Healthcare is a leading specialist healthcare recruitment agency, placing a range of healthcare professionals including Non-Clinical and Clinical positions.
Team Administrator
Job Summary
The post holder will be responsible for providing a full range of administrative support to the team. They will support the Service Manager, Clinical Lead and other members of the team to ensure that the service runs effectively and efficiently and that referrers, partners, service users and their families/carers experience a responsive and friendly service.
Location: Hammersmith
Job Type: Temporary
Duration of booking: Expected to last 3 months with possible extension
Proposed start date: ASAP
Pay Rates: £12 per hour PAYE inclusive of holiday or £14.00 per hour Umbrella
Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm
Sector: Healthcare
Based: Office / Hospital
Skills Experience and Knowledge
* Minimum of 1 years’ experience of working in NHS / social services or similar environment with day-to-day contact with both professionals and members of the public
* Fast and accurate audio and copy typing skills
* Able to take and summaries of minutes
* A comprehensive working knowledge of the use of Microsoft office software – Word, Excel, Outlook and MS Teams
* Ability to create and manage Excel spreadsheets
* Good organisation skills and ability to work on own initiative
* Actively engages in supervision and professional development opportunities
* Able to prioritise own workload
Key Responsibilities
* To provide a welcoming and efficient reception service to all visitors at the operational base.
* To deal with incoming telephone calls, all incoming and outgoing correspondence as appropriate, using judgement and discretion to ensure that items needing urgent attention are brought to the attention of relevant staff.
* To take clear and precise messages dealing with all queries with brief documentation on RiO as appropriate in a professional manner.
* To type correspondence as agreed by Service Manager/Clinical Lead.
* To photocopy and distribute information as requested by members of the team. To prioritise own workload to ensure that deadlines are met.
* To organise and co-ordinate meetings including referral meetings/team MDT meeting, team clinical improvement group, appointments, training events and seminars on behalf of the team.
* To prepare and distribute documents by copy or audio typing using Microsoft office software (letters, memos, assessments and reports, discharge summaries, etc.) ensuring that all policies and procedures are adhered to.
* Book clinical reviews and other appointments with health professionals and service users as necessary.
* To ensure that all necessary documents are available on time for the clinical team to carry out their work effectively.
* To attend meetings, take and distribute minutes and initiate agreed follow up action as directed by the Service Manager/Clinical Lead and Administration Manager.
* To support the production of information for professional visits.
* To support the use of petty cash on site if this is used.
* To prepare a physical space and refreshments for visitors.
* To prepare advertisements, application forms and attendance certificates for training and conferences run by the service.
* To issue and maintain patient care files in line with The Trust Care Records and Care File Policies and carry out spot checks to ensure compliance.
* To scan and upload all patient correspondence, and all other patient related information in a timely manner.
* To liaise with other Hospitals and Departments to obtain previous medical records when appropriate.
* To support any audits agreed by the team.
* To provide cover for other administration staff during absence as and when necessary.
We are an equal opportunities employer
To discuss this opportunity in more detail, contact the Non-Clinical Recruitment team at Your World Healthcare on (phone number removed)
Location: W12, College Park and Old Oak, Greater London
Category: Administration
Job Title: Administrator
Salary: £12 – £14/hour
Benefits: Full Time
Job Type: Temporary, Full Time
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