Executive Assistant Job in W1U, West End, Greater London. Apply for the latest W1U, West End, Greater London jobs in Administration in West End, Greater London, United Kingdom.
Executive Assistant Job in W1U, West End, Greater London
Job Description
This established organisation is seeking an Executive Assistant to join their team on a permanent basis. The person appointed to this role will provide a comprehensive administrative support service to the Partners and Principals across the Health and Energy Analytics teams to enable them to optimise and leverage their fee earning and leadership activities.
The role will be helping to co-ordinate client facing and internal projects and wider activities and communications in a fast-paced and dynamic environment.
This role is working 35 hours per week, Monday to Friday on a hybrid basis (2-3 days in the office per week)
Key responsibilities
As Health & Energy Analytics Assistant you will be expected to work at speed, multi-tasking and prioritising on a regular basis and should thrive in fast-paced environments. Your key responsibilities will be to:
* Proactively anticipate and co-ordinate fast-paced, complex and rapidly changing diaries, through learning quickly what to prioritise in order to keep all stakeholders feeling valued. Provide administrative support to Leadership Partners on a breadth of projects.
* Build a trusted relationship with key clients and internal contacts, including all diary management for Leadership Partners.
* Dealing with or referring calls and/or swiftly relaying and/or replying to messages (telephone and email).
* Proactive coordination of key deliverables and administrative tasks across a range of client and non-client projects.
* Manage the attendance of key internal and external events ensuring invites are accepted/sent where appropriate and clients are also invited and receive publications via the CRM system.
* Assisting in the production of written or visual material (such as letters, reports, memos, tenders, presentations) to the company’s quality standards using in-house templates and adhering to house style rules.
* Help with coordinating Leadership Partners commitments and client responsibilities (including prep time for meetings – meeting room bookings, refreshments, travel, accommodation).
* Coordinate the organisation of internal and external events involving the Health & Energy Analytics team including organisation and bookings of all logistics.
* Managing expenses claims of the Leadership Partners.
* Providing support for Leadership Partners at Team and Leadership meetings – assisting with the agenda, action items and follow ups.
* Liaising with the company’s support departments when required to support the Leadership Partners (IT, facilities, hospitality, business development).
* Coordinate and execute billing processes across the respective department’s activities
* Availability outside of core hours and therefore flexibility may be required.
Skills and experience
* Previous experience in a similar position
* Strong oral and written communications skills
* Competent across MS Office applications including strong knowledge of Excel, Word, PowerPoint, Outlook
* Highly organised and detail orientated
If you do not hear from a consultant within 1 week of your application then unfortunately on this occasion you have been unsuccessful
Location: W1U, West End, Greater London
Category: Administration
Job Title: Executive Assistant
Salary: £35000 – £40000/annum
Benefits: Full Time
Job Type: Permanent, Full Time
Apply Now!
Posts
0 Comments