PA to Director Job in London. Apply for the latest London jobs in Public Sector in London, London, United Kingdom.
PA to Director Job in London
Job Description
One of our local authority clients are currently recruiting for a PA to Director. This is a temporary contract for 3 months with possible further extension based on budget and performance.
Main Purpose of Post/Job Summary
The post holder will provide confidential, high quality and comprehensive administrative, secretarial and PA support to the Director, to ensure they are able to fulfil their role and deliver their responsibilities as effectively as possible. This will assist with the smooth running of the department and wider Council and the delivery of an effective, efficient and customer focused service in line with corporate policies.
The post holder will be expected to work effectively as part of the team to support the Departmental Management Team (DMT). This will include setting up, maintaining, and reviewing processes and systems to ensure effective day to day operation of the department, in accordance with relevant legislation and statutory requirements.
Duties and Responsibilities
* Manage correspondence on behalf of the Director, which may include scanning, recording items, directing to the relevant colleague for action and obtaining signatures as required.
* Draft and co-ordinate responses to correspondence on behalf of the Director
* Answer and deal with telephone enquiries on behalf of the Director, dealing with the enquiry personally, taking a message or referring the caller onto a colleague as required.
* Answer and deal with telephone enquiries on behalf of the wider Departmental Management Team and Executive Support as necessary.
* Manage the Director’s diary. This will include arranging meetings and adjusting as required.
* Review incoming mail (either email or post) for the Director, highlighting urgent matters, dealing with enquiries as appropriate and referring matters to colleagues
* Manage the divisional records, ensuring that documents for retention are stored electronically where possible.
* Organise travel arrangements for the Director as required.
* Collate background papers and information for meetings.
* Organise Cabinet Members meetings as required, including setting the date and time, producing the agenda, taking minutes, and following up on actions.
The above is a brief overview of the role, details and specification will be provided should you be successful. If interested in this position, please send your CV to Jahker Miah at Coyle Personnel Ltd
Location: London
Category: Public Sector
Job Title: PA to Director
Salary: £18/hour
Benefits: Full Time
Job Type: Temporary, Full Time
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